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Downloading XML files into access

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I use this function to download xml files from a ftp server and read the contents into an Access database.

This function deals with the FTP process. I use a licensed product component from chilkatsoft.com call chilkatftp.

Function DownloadFiles()
On Error GoTo ErrorHandler
Dim ftp As New ChilkatFtp2
Dim success As Integer
Dim n As Integer, i As Integer, rst As Recordset, fname As String
Dim tmpFTP, tmpUsername, tmpPassword, tmpRemote, tmpLocalFolder

Application.echo true, "Start FTP Download Check.." & Now()

tmpLocalFolder = "set your local folder here"
tmpFTP = "Enter you FTP Address"
tmpPassword = "Password"
tmpRemote = "Remote ftp folder"
tmpUsername = "Username"

If Right(tmpLocalFolder, 1) <> "" Then
    If Right(tmpLocalFolder, 1) = "/" Then
        tmpLocalFolder = Left(tmpLocalFolder, Len(tmpLocalFolder) - 1) & ""
    Else
        tmpLocalFolder = tmpLocalFolder & ""
    End If
End If

' Any string unlocks the component for the 1st 30-days.
success = ftp.UnlockComponent("enter_your_unlock_code")
If (success <> 1) Then
    Forms![frmFTPSettings]![txtProgress] = ftp.LastErrorText
    Exit Function
End If

Call UpProgress("Connected to Site")
ftp.Hostname = tmpFTP
ftp.UserName = tmpUsername
ftp.Password = tmpPassword

' Connect and login to the FTP server.
success = ftp.Connect()
If (success <> 1) Then
    Forms![frmFTPSettings]![txtProgress] = ftp.LastErrorText '   open form to display the error
    Exit Function
End If

' Change to the remote directory where the files are located.
' This step is only necessary if the files are not in the root directory
' of the FTP account.
success = ftp.ChangeRemoteDir(tmpRemote)
If (success <> 1) Then
    Forms![frmFTPSettings]![txtProgress] = ftp.LastErrorText
    Exit Function
End If

ftp.ListPattern = "*.xml"

'  NumFilesAndDirs contains the number of files and sub-directories
'  matching the ListPattern in the current remote directory.
'
n = ftp.NumFilesAndDirs
If (n < 0) Then
    Forms![frmFTPSettings]![txtProgress] = ftp.LastErrorText
    Exit Function
End If

Application.echo true, n & " Files downloaded "

If (n > 0) Then
    For i = 0 To n - 1
    '
        fname = ftp.GetFilename(i)

        CurrentDb.Execute ("INSERT INTO tblFilesDownloaded ( FTP_FileDownloaded, FTP_Date, FTP_Processed ) SELECT " & Chr(34) & ftp.GetFilename(i) & Chr(34) & " AS Expr1," & "#" & Now() & "#" &" AS Expr2, 0 AS Expr3")
        '  Download the file into the current working directory.
        success = ftp.GetFile(fname, tmpLocalFolder & fname)
        If (success <> 1) Then
            Forms![frmFTPSettings]![txtProgress] = ftp.LastErrorText
            Exit Function
        End If

        '  Now delete the file.
        success = ftp.DeleteRemoteFile(fname)
        If (success <> 1) Then
            Forms![frmFTPSettings]![txtProgress] = ftp.LastErrorText
            Exit Function
        End If
    '
    Next
End If
'
ftp.Disconnect
'
Exit Function
ErrorHandler:
application.echo true, "FTP - An error occurred " & Err.Number & " " & Err.Description & " At:" & Now())
Resume Next

End Function

Posting Sales Orders in Syspro using XML and Business Objects

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The task criteria was to load orders from field sales office by adding automation to Excel files or loading XML files into an access database. This allows the client to validate the order entries and ensure all key data is present before attempting to load the orders into Syspro.

This post covers the export of the data from the validated database into Syspro.

To use this code you would need to download and install the free ChilkatXML program see chilkatsoft.com and add a reference to Chilkat XML, DAO 3.6 and Syspro e.Net.

If you any questions on how to use this code please post a question

Function ExportXML()
' this function will use a validated export table of data to create the xml file
'and pass this file to be executed by Syspro
'Structure creted on 3-Apr
Dim xml As New ChilkatXml
Dim HeaderNode As ChilkatXml
Dim OrderNode As ChilkatXml
Dim OrderHeaderNode As ChilkatXml
Dim OrderDetailsNode As ChilkatXml
Dim OrderDetailsStockLineNode As ChilkatXml
Dim OrderDetailsCommentLineNode As ChilkatXml
Dim OrderDetailsMiscChargeLineNode As ChilkatXml
Dim OrderDetailsFreightLineNode As ChilkatXml

Dim tmpOrderNumber, tmpEntityNumber, tmpOrderLine
Dim rst As Recordset

Set HeaderNode = xml.NewChild("TransmissionHeader", "")
Set OrderNode = xml.NewChild("Orders", "")

xml.Tag = "SalesOrders"
'set the header values
HeaderNode.NewChild2 "TransmissionReference", "000003"     'rst!ID 'use the id of the passed recordset
HeaderNode.NewChild2 "SenderCode", ""
HeaderNode.NewChild2 "ReceiverCode", "HO"
HeaderNode.NewChild2 "DatePRepared", Format(Date, "yyyy-mm-dd")
HeaderNode.NewChild2 "TimePrepared", Format(Now(), "hh:nn")

Set rst = CurrentDb.OpenRecordset("qryImportData_Filtered") ' this is a filtered list of the record to upload
If rst.RecordCount = 0 Then
    MsgBox "Nothing to Process"
    GoTo Exit_Func
    Exit Function
Else
    rst.MoveFirst
End If

tmpEntityNumber = ""
tmpOrderNumber = ""
tmpOrderLine = 1

'Set OrderHeaderNode = OrderNode.NewChild("OrderHeader", "")

Do While Not rst.EOF

If tmpEntityNumber <> rst!O_Entity Or tmpOrderNumber <> rst!O_Number Then
    'Must be a new order - write the header data and fill the static details
    Set OrderHeaderNode = OrderNode.NewChild("OrderHeader", "")
    Set OrderDetailsNode = OrderNode.NewChild("OrderDetails", "")

    tmpEntityNumber = rst!O_Entity
    tmpOrderNumber = rst!O_Number
    tmpOrderLine = 1

    'Add the order header values
    OrderHeaderNode.NewChild2 "CustomerPoNumber", rst!O_Number     'get from recordset
    OrderHeaderNode.NewChild2 "OrderActionType", tmpOrderActionType     'get from variables
    OrderHeaderNode.NewChild2 "NewCustomerPoNumber", ""
    OrderHeaderNode.NewChild2 "Supplier", ""
    OrderHeaderNode.NewChild2 "Customer", rst!O_Entity
    OrderHeaderNode.NewChild2 "OrderDate", Format(Date, "yyyy-mm-dd")
    OrderHeaderNode.NewChild2 "InvoiceTerms", ""
    OrderHeaderNode.NewChild2 "Currency", ""
    OrderHeaderNode.NewChild2 "ShippingInstrs", ""
    OrderHeaderNode.NewChild2 "CustomerName", Left(rst!O_ShipName & "", 30)
    OrderHeaderNode.NewChild2 "ShipAddress1", Left(rst!O_Ship1 & "", 40)
    OrderHeaderNode.NewChild2 "ShipAddress2", Left(rst!O_Ship2 & "", 40)
    OrderHeaderNode.NewChild2 "ShipAddress3", Left(rst!O_Ship3 & "", 40)
    OrderHeaderNode.NewChild2 "ShipAddress4", Left(rst!O_Ship4 & "", 40)
    OrderHeaderNode.NewChild2 "ShipAddress5", Left(rst!O_Ship5 & "", 40)
    OrderHeaderNode.NewChild2 "ShipPostalCode", Left(rst!O_Ship6 & "", 9) 'had issues with null values so added the quotes
    OrderHeaderNode.NewChild2 "Email", ""
    OrderHeaderNode.NewChild2 "OrderDiscPercent1", ""
    OrderHeaderNode.NewChild2 "OrderDiscPercent2", ""
    OrderHeaderNode.NewChild2 "OrderDiscPercent3", ""
    OrderHeaderNode.NewChild2 "Warehouse", "" 'rst!O_Warehouse '
    OrderHeaderNode.NewChild2 "SpecialInstrs", ""
    OrderHeaderNode.NewChild2 "SalesOrder", ""
    OrderHeaderNode.NewChild2 "OrderType", ""
    OrderHeaderNode.NewChild2 "MultiShipCode", ""
    OrderHeaderNode.NewChild2 "AlternateReference", ""
    OrderHeaderNode.NewChild2 "Salesperson", ""
    OrderHeaderNode.NewChild2 "Branch", ""
    OrderHeaderNode.NewChild2 "Area", rst!O_Area '""
    OrderHeaderNode.NewChild2 "RequestedShipDate", ""
    OrderHeaderNode.NewChild2 "InvoiceNumberEntered", ""
    OrderHeaderNode.NewChild2 "InvoiceDateEntered", ""
    OrderHeaderNode.NewChild2 "OrderComments", ""
    OrderHeaderNode.NewChild2 "Nationality", ""
    OrderHeaderNode.NewChild2 "DeliveryTerms", ""
    OrderHeaderNode.NewChild2 "TransactionNature", ""
    OrderHeaderNode.NewChild2 "TransportMode", ""
    OrderHeaderNode.NewChild2 "ProcessFlag", ""
    OrderHeaderNode.NewChild2 "TaxExemptNumber", ""
    OrderHeaderNode.NewChild2 "TaxExemptionStatus", ""
    OrderHeaderNode.NewChild2 "GstExemptNumber", ""
    OrderHeaderNode.NewChild2 "GstExemptionStatus", ""
    OrderHeaderNode.NewChild2 "CompanyTaxNumber", ""
    OrderHeaderNode.NewChild2 "CancelReasonCode", ""
    OrderHeaderNode.NewChild2 "DocumentFormat", ""
    OrderHeaderNode.NewChild2 "State", ""
    OrderHeaderNode.NewChild2 "CountyZip", ""
    OrderHeaderNode.NewChild2 "City", ""
    OrderHeaderNode.NewChild2 "eSignature", ""
    tmpHonApo = rst!O_HonAffPO
End If

    Set OrderDetailsStockLineNode = OrderDetailsNode.NewChild("StockLine", "")

    ' ad criteria to define the line type in the order import
    'get the stock line itmes
    OrderDetailsStockLineNode.NewChild2 "CustomerPoLine", tmpOrderLine
    tmpOrderLine = tmpOrderLine + 1
    OrderDetailsStockLineNode.NewChild2 "LineActionType", tmpLineActionType
    OrderDetailsStockLineNode.NewChild2 "LineCancelCode", ""
    OrderDetailsStockLineNode.NewChild2 "StockCode", rst!O_Part
    OrderDetailsStockLineNode.NewChild2 "StockDescription", "" 'Left(rst!sDescription & "", 30)
    OrderDetailsStockLineNode.NewChild2 "Warehouse", rst!O_Warehouse  'tmpDefaultWarehouse
    OrderDetailsStockLineNode.NewChild2 "CustomersPartNumber", rst!O_AltPArt &""
    OrderDetailsStockLineNode.NewChild2 "OrderQty", rst!O_Qty
    OrderDetailsStockLineNode.NewChild2 "OrderUom", rst!stockuom & ""
    OrderDetailsStockLineNode.NewChild2 "Price", IIf(tmpLoadPrice, rst!O_Price, "")
    OrderDetailsStockLineNode.NewChild2 "PriceUom", rst!stockuom & ""
    OrderDetailsStockLineNode.NewChild2 "PriceCode", rst!O_PriceList '""
    OrderDetailsStockLineNode.NewChild2 "AlwaysUsePriceEntered", ""
    OrderDetailsStockLineNode.NewChild2 "Units", ""
    OrderDetailsStockLineNode.NewChild2 "Pieces", ""
    OrderDetailsStockLineNode.NewChild2 "ProductClass", rst!productclass & ""
    OrderDetailsStockLineNode.NewChild2 "LineDiscPercent1", ""
    OrderDetailsStockLineNode.NewChild2 "LineDiscPercent2", ""
    OrderDetailsStockLineNode.NewChild2 "LineDiscPercent3", ""
    OrderDetailsStockLineNode.NewChild2 "CustRequestDate", ""
    OrderDetailsStockLineNode.NewChild2 "CommissionCode", ""
    OrderDetailsStockLineNode.NewChild2 "LineShipDate", Format(rst!O_LineShipDate, "yyyy-mm-dd")
    OrderDetailsStockLineNode.NewChild2 "LineDiscValue", ""
    OrderDetailsStockLineNode.NewChild2 "LineDiscValFlag", ""
    OrderDetailsStockLineNode.NewChild2 "OverrideCalculatedDiscount", ""
    OrderDetailsStockLineNode.NewChild2 "UserDefined", ""
    OrderDetailsStockLineNode.NewChild2 "NonStockedLine", ""
    OrderDetailsStockLineNode.NewChild2 "NsProductClass", ""
    OrderDetailsStockLineNode.NewChild2 "NsUnitCost", ""
    OrderDetailsStockLineNode.NewChild2 "UnitMass", ""
    OrderDetailsStockLineNode.NewChild2 "UnitVolume", ""
    OrderDetailsStockLineNode.NewChild2 "StockTaxCode", ""
    OrderDetailsStockLineNode.NewChild2 "StockNotTaxable", ""
    OrderDetailsStockLineNode.NewChild2 "StockFstCode", ""
    OrderDetailsStockLineNode.NewChild2 "StockNotFstTaxable", ""
    OrderDetailsStockLineNode.NewChild2 "ConfigPrintInv", ""
    OrderDetailsStockLineNode.NewChild2 "ConfigPrintDel", ""
    OrderDetailsStockLineNode.NewChild2 "ConfigPrintAck", ""

    'Set OrderDetailsCommentLineNode = OrderDetailsNode.NewChild("CommentLine", "")
    'get the comment lines
    'OrderDetailsCommentLineNode.NewChild2 "CustomerPoLine", "2"     'get from recordset

    'Set OrderDetailsMiscChargeLineNode = OrderDetailsNode.NewChild("MiscChargeLine", "")
    'get the Misc line details
    'OrderDetailsMiscChargeLineNode.NewChild2 "CustomerPoLine", "3"     'get from recordset

    'Set OrderDetailsFreightLineNode = OrderDetailsNode.NewChild("FreightLine", "")
    'get the Freight Line Details
    'OrderDetailsFreightLineNode.NewChild2 "CustomerPoLine", "4"     'get from recordset

rst.MoveNext ' goto the next line

Loop

'  Save the XML:
Dim success As Long
success = xml.SaveXml("c:XMLSO.xml")
If (success <>1) Then
    MsgBox xml.LastErrorText
End If

Exit_Func:
Set rst = Nothing
Set HeaderNode = Nothing
Set OrderNode = Nothing
Set OrderHeaderNode = Nothing
Set OrderDetailsNode = Nothing
Set OrderDetailsStockLineNode = Nothing
Set OrderDetailsCommentLineNode = Nothing
Set OrderDetailsMiscChargeLineNode = Nothing
Set OrderDetailsFreightLineNode = Nothing

End Function

The next stage is to use the file created in ExportXML() to pass to Syspro business objects.

Function OrdPost()
On Error GoTo Errorhandler
Dim XMLout, xmlIn, XMLPar
Dim xml As New ChilkatXml
Dim rec1 As ChilkatXml
Dim rec2 As ChilkatXml

Call ExportXML

Call SysproLogon

Dim EncPost As New Encore.Transaction
XMLPar = "Add the xml parameters here"

'xmlIn = xml.LoadXml("c:xmlso.xml")
Open "c:xmlso.xml" For Input As #1
xmlIn = Input(LOF(1), 1)
Close #1

'xml.LoadXmlFile ("c:XMLSO.xml")

'actually post the order
XMLout = EncPost.Post(Guid, "SORTOI", XMLPar, xmlIn)
xml.LoadXml (XMLout)

xml.SaveXml ("c:SORTOIOUT.xml")
'now see if there have been any errors
Call ReadResults

Exit Function
Errorhandler:

MsgBox Err.Number & " " & Err.Description
End Function

Finally you need to Read the results of the post and update the database

Function ReadResults()

On Error GoTo Errorhandler
Dim XMLout, xmlIn, XMLPar
Dim xml As New ChilkatXml
Dim rec1 As ChilkatXml
Dim rec2 As ChilkatXml
Dim rec3 As ChilkatXml
Dim rec4 As ChilkatXml
Dim rec5 As ChilkatXml
Dim rst As Recordset, tmpReason, tmpSql

Dim tmpMEssage1
Dim tmpMessage2, tmpOrder, tmpStkCode, tmpMessage(20)
Dim x

xml.LoadXMLFile ("c:SORTOIOUT.xml")
'search for status
Set rec4 = xml.SearchForTag(Nothing, "SalesOrder")
tmpMessage(2) = rec4.Content

'mark order processed if we have a sales order number
If Len(tmpMessage(2) & "") > 0 Then
    CurrentDb.Execute ("UPDATE tblImportData SET O_Processed = -1 WHERE  O_Number=" & Chr(34) & tmpPorder & Chr(34) & " AND O_Entity=" & Chr(34) & tmpPcountry & Chr(34))

End If

If Len(tmpMessage(2) & "") = 0 Then
    Set rec4 = xml.SearchForTag(Nothing, "Status")
    tmpMessage(1) = rec4.Content

    'search for Errormessages
    Set rec4 = xml.SearchForTag(Nothing, "ErrorDescription")
    tmpMessage(3) = rec4.Content

    ' Find the first article beginning with M
    Set rec1 = xml.SearchForTag(Nothing, "Customer")
    tmpMessage(4) = rec1.Content
    Debug.Print tmpMessage(4)

    Set rec1 = xml.SearchForTag(Nothing, "CustomerPoNumber")

    tmpMessage(5) = rec1.Content
    Debug.Print tmpMessage(5)

End If

'write the overall status
Set rst = CurrentDb.OpenRecordset("tblResults")
With rst
    .AddNew
    !R_Customer = tmpPcountry
    !R_Order = tmpPorder
    !R_StockCode = ""
    !R_Error = tmpMessage(1) & " Reason: " & tmpMessage(3)
    !R_SYSOrder = tmpMessage(2)
    !R_MAster = "Y"
    !R_Added = Now()
    .Update
End With
Set rst = Nothing

Set rec2 = xml.SearchForTag(rec1, "StockCode")

Do While Not rec2 Is Nothing

    tmpMessage(6) = rec2.Content
    Debug.Print tmpMessage(6)

    Set rec3 = xml.SearchForTag(rec2, "ErrorMessages")
    Do While Not rec3 Is Nothing
        Set rec4 = rec3.SearchForTag(Nothing, "ErrorDescription")
        x = 6
        Do While Not rec4 Is Nothing
            x = x + 1
            tmpMessage(x) = rec4.Content
            Debug.Print tmpMessage(x)

            'find the next message
            Set rec4 = rec3.SearchForTag(rec4, "ErrorDescription")
        Loop
        Set rec3 = rec2.SearchForTag(rec3, "ErrorMessages")
    Loop

    'nowWrite the Results if an error occurred
    If Len(tmpMessage(4) & "") > 0 Then
        Set rst = CurrentDb.OpenRecordset("tblResults")
        With rst
        Do While x >= 7
            .AddNew
            !R_Customer = tmpPcountry
            !R_Order = tmpPorder
            !R_StockCode = tmpMessage(6)
            !R_Error = tmpMessage(x)
            !R_MAster = "N"
            !R_Added = Now()
            .Update
            tmpMessage(x) = ""
            x = x - 1
        Loop
        End With
        Set rst = Nothing
    End If
Set rec2 = xml.SearchForTag(rec2, "StockCode")
Loop

'now update syspro results
Call UpdateArea

Exit Function

Errorhandler:

End Function